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Emerald City Romance
Author & Reader Event
Author R
egistration

Join us this August 17th for an Emerald City Romance Author and Reader Event! This one day event includes lunch, parking, wifi (vendors), community and a private space to take a break if needed.

Date: Doors open to readers from 11 am -5 pm Saturday August 17th, 2024 

Setup time: 9 am

Open for VIP/Early access admission: 11 am

Open General admission: 12 pm

Doors Close: 5 pm

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Location: South Seattle College Main Campus, 6000 16th Avenue SW, Seattle, WA 98106-1499

 

About the location: 

A rough room layout can be downloaded here. Spaces in front and behind tables are a minimum of 4 feet. Comments welcome on format as this is not a finalized layout. Layout may be adjusted based on final number of Author/vendors for this event.

The college is ADA compliant and we are on the bottom floor/single story building. The north entrance is flat and straight in, the other entrance (south) has stairs and a ramp to descend to the room entrance height. Building is located in the middle of campus. Campus map can be downloaded here. There are several bathrooms located throughout the building. During official Author/Vendor registration, a place will be provided to request accommodations. 

Registration options: Full Table and Half Table

Registration includes parking, lunch, and a non-alcoholic beverage. Authors and Vendors will have access to onsite Wifi. Lunches will be delivered to the individual authors/vendors before or around 11 am. Author’s and vendor’s are required to comply with all state, county, and city taxes and laws. We are currently working with the venue on power availability and locations.

Full table: Authors will need to supply a table cloth, or choose the add-on black tablecloth option ($10).

  • Full Tables are 8ftx18in

  • LUNCH included - use the free lunch dropdown menu

  • Optional PA add-on during registration ($32 includes lunch and parking)

  • Optional tablecloth add-on option during registration ($10)

Half table: A black tablecloth will be provided. Note: Half tables are shared tables with another author or vendor attending the event.

  • Half Table are 4ftx18in

  • LUNCH included - use the free lunch dropdown menu

  • Tablecloth included

Only full tables will be able to add a PA to their table due to size constraints. The PA addition will need to be selected as an 'add-on' and will require the lunch selection be made at that time.

 

Prices:

ECRW Member Pricing (with coupon code):

Half table pricing $80

Full table pricing $100

Non-Member Pricing:

Half table pricing $95

Full table pricing $125

Parking:

Parking Is included with the registration fee for the author and optional PA.

Lunch:

Lunch options need to be chosen as a free 'add-on' option during registration. The only paid lunch is the PA add-on.

All box lunches come with a sandwich, chips, fruit, pickles, and a cookie and a drink.
An assortment of beverages will be supplied: Coke, Diet Coke, Sprite, La Croix (assorted)

Sandwich choices:

Mediterranean Grilled Chicken Sandwich Marinated grilled chicken, caper, red onion, roasted bell pepper, kalamata olives, herbs, lemon-garlic aioli (available with GF bread)

or

Vegan Sandwich: Grilled vegetables, chickpea fritter, lettuce, olive spread on GF/Vegan bread from Gluten Free Creations Bakery White Bread.

Reader Admission Details:

VIP admission: $30 (limited number sold (~100))

General admission: $10 (will likely cap at 250)

Wrist bands will be provided to those who register, and we’ll have monitors at the doors confirming paid entrance. Price includes the cost of parking.

A full color reader booklet (5” x 7.5” - Manga size or 5.5” x 8.5”) will be provided for readers to purchase during this event including a list of the names of all the attending authors. There will be spaces inside the front cover, internal pages, inside the back cover, and on the back cover to advertise on. We will also include blank signature pages.​

Readers can purchase tickets on eventbrite
 

Advertising and Sponsorship Opportunities:

We have a variety of ways to advertise or sponsor with prices ranging from $50 - $300. These include ads in our Event Booklet, Event Bookmarks, Genre/Trope Stickers (2x2 or 3x3 vinyl), Water Station sponsorship with a Banner/Sign plus acknowledgment in the Event Booklet, or Coffee Station sponsorship with a Banner/Sign plus acknowledgment in the Event Booklet

If you are interested in any of these opportunities please contact president.ecrw@gmail.com.

Questions about any of this can be sent to president.ecrw@gmail.com.

Go to eventbrite to register

Questions?

Unsure about food or venue or any of the above information?, please contact us.

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